Frequently Asked Questions

The Maxwell is a beautifully versatile venue designed to accommodate a wide range of events. Whether you're planning a cozy private dinner, bridal or baby shower, celebrations of life, elegant weddings, or a sophisticated reception, our space can be tailored to your unique vision. We also welcome graduation parties, business meetings and lunches, and even tailgate parties.

To secure your date, a $250 non-refundable booking fee is required. Availability is based on our event calendar.

Yes! The booking fee is due upfront, and you're welcome to make payments toward your remaining balance of the selected package. The total balance is due by the day of your event.

Absolutely. While walk-ins are welcome, we recommend scheduling an appointment to ensure a manager or event coordinator is available to assist you and answer your questions.

All personal materials, equipment, decorations, etc. must be removed by the end of your scheduled event time. Violation of these rules may result in a minimum assessment of $250 and/or an additional damage/cleaning fee.

Smoking is not permitted inside the venue. Guests are more than welcome to smoke outside the main entrance as long as all cigarette remnants are discarded accordingly.

Only service animals are permitted.

Absolutely. All love is welcome.

Our venue comfortably seats up to 100 guests for formal, sit-down dinner service. For cocktail-style social events, we can accommodate up to 140 guests. We also have a secondary space located in the basement, which is well-suited for smaller lunches, meetings, or birthday parties (up to 56 guests).

Yes! Every booking includes access to the venue, a customizable table layout, your choice of white or black linens, light table decorations, free WiFi, HDMI and TV access, and private bathrooms. We offer a variety of add-on packages, including catering options and on-site bar services.

Absolutely. The Maxwell is committed to accessibility for all guests. We offer ramp access at the back exit of the venue. Please note: the only non-accessible area inside the venue is the basement/kitchen space, which is accessed via stairs.

Yes—with a few guidelines: No nails, glue, or strong adhesives (Scotch tape is fine). No open flames (flameless candles only). No fog or smoke machines. No glitter or confetti. Flower petals are allowed.

Entertainment is the responsibility of the guest and must be approved by venue management. Entertainment is required to stay within certain volume limits. Please inform the venue coordinator before your event about any vendor services needed (DJ, live music, photo booths, florist, or catering deliveries).

We welcome both outside caterers and our local favorites, including The Syndicate, Brewfontaine, The Chef House, The Flying Pepper, Kiyomi Japanese Steakhouse, and our hometown favorite Six Hundred Downtown. For brunch events or coffee service, we recommend The Morning Riot, Sweet Aromas, Native Coffee, and Allways Brewin.

Yes, The Maxwell offers a fully customizable on-site pop-up bar, which can be stocked with your preferred beer, wine, and spirits. We also provide non-alcoholic options including water, tea, lemonade, and Pepsi products. Important: No outside alcohol is permitted. Our licensed bartenders reserve the right to refuse service to anyone who appears overly intoxicated. Last call is 15 minutes before your event end time.

The Cobblestone Hotel & Suites offers locations in Bellefontaine, Indian Lake, and Urbana. There are also local Airbnbs within walking distance, including The Flats at Rainbow Row, The Loft Above, and Stay Cobblestone.

While The Maxwell does not have a private parking lot, we partner with The Syndicate for access to their lot when available. Additional options include a community lot across the street in front of Family Dollar, street parking surrounding the venue, and another community lot off West Chillicothe Avenue (5-minute walk).